Admin
Sign-ups
Everyone who joined or bought a membership or day pass on this day, online or at the desk. Tap a person to open them. Altas del día: quién se ha apuntado hoy y qué falta (foto, exención, app).
Cash approvals
People who joined online and chose Pay in cash at the desk. Take the money, then tap Cash received: the membership starts, the payment goes in the cash close and the invoice is made. Socios que pagan en efectivo en recepción.
Reminder email after 2 days. Switch online cash requests on or off in Settings (“Allow cash requests online”).
Last 30 days
| Requested | Name | Plan | Result | By | Note |
|---|
Insights
This month
How people paid
This month, after refundsMoney in by type
This month, after refundsMembers training now, by plan
Everyone whose membership lets them in today (day passes not included)People checked in per day
Last 30 days · each person counted once a dayShow as table
Busiest hours
Check-ins by weekday and hour, last 8 weeksShow as table
New members per week
Last 12 weeksShow as table
Members leaving per week
Membership ended, no renewalShow as table
Desk payments per week (€)
Cash, bank transfer and card terminal. Online payments are in Stripe.Show as table
Members
| Name | Status | Plan | Until | Phone |
|---|
Staff
Add staff or a check-in device
| Name | Role | Login | Wage / month | Actions |
|---|
Camps
Bookings
| Booked | Name | Choices | Total | Paid | Balance | Status |
|---|
Camp settings
Rooms, extras and prices
| Group | Option | Type | Price | Member price | Flight details | Actions |
|---|
Fight nights
Orders
| Ordered | Name | Tickets | Total | Arrived | Status |
|---|
Fight night details
Ticket types and prices
| Ticket | Price | Available | Sold | Max per order | Actions |
|---|
Coaching
| Coach | Sessions | Done | No-shows | From packs | Not paid yet | Paid online | Paid at the gym | Packs sold | Actions |
|---|
Add a coach
They log in at /login with this email and land on their own schedule at /coach. If the email is already staff (e.g. an admin who also coaches), they keep their access and get a schedule too.
Desk payments
Money for memberships, day passes, camps, fight tickets and 1-to-1s: at the desk and online, with refunds in red. Drinks and products are in Desk sales. Cobros de cuotas, pases, campus, entradas y entrenamientos: en recepción y online; devoluciones en rojo.
Online (card) is paid out by Stripe. Everything, with invoices and VAT, is in Accounting.
| Time | Paid by | For | Amount | Method | Recorded by | Notes |
|---|
Accounting (sales, invoices & VAT)
Every sale and refund from every channel, with its invoice and VAT: the record for the gestor. Todas las ventas y devoluciones, con su factura e IVA: el registro para el gestor.
Find an invoice
Who earns what
For the period above, everything before VAT: what came in, what goes to Flow Academy, Rival (for Rival gear), the coaches, wages, stock and other costs, and what’s left for the gym.
BJJ sales in the partner’s share
Every BJJ membership sold in this period. Tap Leave out if one shouldn’t count for the partner. The sale itself and its invoice don’t change.
Per person
| Who | Wage | 1-to-1s | Total |
|---|
Coaches’ 1-to-1 sessions
| Coach | Sessions / packs | Sold | Gym | Coach |
|---|
Wages are set per person in Staff (Edit). A wage counts for the share of each month in the period.
Change the shares
Settings
Switches
Turn parts of the system on or off. Each change asks you to confirm and is recorded with your name and the time.
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Door schedule
Door modes that switch on by themselves each week, e.g. Staff only Mon–Fri 10:00–13:00 for private hire. Outside these times the door is Normal (unless a mode was switched on by hand).
Recent changes
TV screen
Shows a big welcome with the person’s first name when they scan in. On the TV’s web browser open marbellacombatclub.com/tv, then type the 6-digit code it shows here.
Failed payments
Data clean-up (12 months)
Once a month: people whose membership ended more than 12 months ago (no visits, packs or 1-to-1s since). Our privacy policy says we delete them. Invoices and accounting records are always kept, as the law requires. Nothing is deleted automatically.
Export (CSV)
Opens in Excel, Numbers or Google Sheets.